Introduction

The Orchard Lake Woodlands Homeowners Association (“Association,” “we,” “our,” or “us”) is committed to protecting the privacy of residents, visitors, and users of this website. This Privacy Policy explains how information is collected, used, and safeguarded when you visit our website.

By using this website, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect information that you voluntarily provide through forms on our website, including:

• Name

• Email address

• Phone number

• Property address

• Architectural request information

• Resident inquiries and communications

• Documents, photos, or files submitted through online forms

We do not knowingly collect sensitive personal information unless voluntarily provided as part of a request or inquiry.

How We Use Information

Information submitted through this website may be used to:

• Respond to resident inquiries

• Process architectural review requests

• Communicate community announcements and updates

• Manage homeowner association operations

• Maintain accurate homeowner records

• Improve website functionality and user experience

Information will only be used for legitimate Association purposes.

Website Analytics

This website may use standard website analytics tools that collect non-personally identifiable information, such as:

• Browser type

• Device information

• Pages visited

• Date and time of visits

• Referring websites

This information is used solely to understand website usage and improve website performance.

Cookies

The website may use cookies or similar technologies to enhance user experience and improve functionality.

Users may choose to disable cookies through their browser settings; however, some website features may not function properly.

Information Sharing

The Association does not sell, rent, or trade personal information to third parties.

Information may be shared only when necessary to:

• Fulfill Association business purposes

• Comply with applicable laws or legal obligations

• Protect the rights, safety, or property of the Association and its members

• Support website hosting and technology services

Any third-party service providers are expected to maintain appropriate confidentiality and security measures.

Data Security

The Association takes reasonable administrative, technical, and organizational measures to protect information submitted through the website.

While we strive to safeguard personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.

Third-Party Websites

This website may contain links to external websites, including government agencies, community resources, or service providers.

The Association is not responsible for the privacy practices, content, or policies of external websites.

Children’s Privacy

This website is intended for homeowners, residents, and visitors of the community. We do not knowingly collect personal information from children under the age of 13.

Changes to This Policy

The Association may update this Privacy Policy from time to time. Any revisions will be posted on this page with an updated effective date.

Contact Us

If you have questions regarding this Privacy Policy or the handling of information submitted through this website, please contact:

Orchard Lake Woodlands Homeowners Association

Through the website’s Contact Us page or Board Contact Form.